To

All Full members (certified organic operators)
All Associate members (all other members)

Date and time

The Annual General Meeting for Organic Industries of Australia Ltd will be convened at 12.00pm (AEST) on Wednesday 9 December 2020 via video and phone conference only.

AGM venue

Videoconference

     Join the online meeting: https://join.freeconferencecall.com/policypartners
     Online meeting ID: policypartners

OR

     Phone in Dial-in number: (02) 8077 0506
     Access code: 647970#

AGM Business

  1. Election of a chair for the meeting
  2. Confirmation of previous minutes
    1. Annual General Meeting on 13/11/2019
  3. Annual financial report
    1. 2019-20
    2. Auditor’s report—Members decided not to appoint an auditor
  4. Report from the Board of Directors
  5. Election of Directors
  6. Appointment of an auditor for 2020-21
  7. Strategic planning

No further items can be considered at the AGM.

Election of directors

Nominations from a financial full member may be emailed to secretary@organicindustries.com.au no later than 5pm on Wednesday 2 December.

The email should include carbon copies (CC:) of the person being nominated for director and the financial full member seconding the nomination. The inclusion of these people in the email will be taken as consent to the nomination. Nominations may also be made in person or by post.

Nominations must be made and seconded by a financial full member of OIA Ltd—that is, they must be a certified organic operator and not have any membership fees outstanding. Directors do not need to be certified organic operators.

Performing the duties of a director of the peak body for the organic industry is a challenging and also rewarding opportunity to serve in an industry leadership role. The Board usually meets approximately 4-6 times annually, and directors may also take on additional tasks or serve on a committee. Most meetings are convened by teleconference, but the Board may meet in person several times a year. Directors are not remunerated.

If you would like further information about the role, please feel free to contact me, the chair or any of the other directors.

The procedure for the election of directors

The AGM will first decide how many directors to appoint. The minimum is 7 and the maximum is 11.

Directors are elected for a term of 2 years. This year, there are 3 continuing directors. The remaining director positions will be declared vacant.

The continuing directors are Mark Gower, Lynton Greenwood, and Carissa Wolfe.

No candidates will be accepted from the floor of the meeting.

If the number of candidates is less than or equal to the number of vacancies, then all candidates are duly elected as director.

If there are more candidates than the number of vacancies, the Company Secretary will conduct a preferences based secret ballot, assisted by two scrutineers.

Voting rights at the meeting

Each Full Member present is entitled to vote on any resolution put at any General Meeting and have one (1) vote. The Full Member may cast their vote either:

  • in person at a General Meeting; or
  • by Direct Vote.

Associates are entitled to be present but are not entitled to a vote at any General Meeting (or Annual General Meeting) of the Company.

To be financial, a member must have paid their 2019-20 membership fees. Invoices for 2020-21 membership fees will be sent soon, and do not require payment prior to the AGM.

Where Full Members are entitled to cast votes to any or all of the resolutions (including special resolutions) proposed to be considered at, and specified in the notice convening, a General Meeting, the Full Member may cast those votes by Direct Vote.

A Direct Vote is not valid unless the Direct Vote is electronically submitted to the Secretary no later than 24 hours before the time of the General Meeting.

A Member who casts a Direct Vote is entitled to attend a meeting. The Member is entitled to re-cast their vote on resolutions the subject of the Direct Vote at that meeting.

A poll may be demanded on any resolution at a meeting of Members, by any Full Member or by the Chair.

The Company does not permit proxy arrangements.

Tony Webster
Company Secretary
0448 439 334
Organic Industries
Voice of Australia's organic industries
www.organicindustries.com.au