All Full members (certified organic operators)
All Associates (all other members)

Date and time

The Annual General Meeting for Organic Industries of Australia Ltd will be convened at 2.00pm on Monday 29 November 2021 (Sydney time) via video and phone conference only.

AGM venue


     Join the online meeting: MS Teams


     Phone in Dial-in number: +61 2 7208 4869
     Access code: 372 939 81#

AGM Business

  1. Election of a chair for the meeting
  2. Confirmation of previous minutes
    1. Annual General Meeting on 9/12/2020 (link)
  3. Annual financial report
    1. 2020-21
    2. Auditor’s report—Members decided not to appoint an auditor for 2020-21
  4. Report from the Board of Directors
  5. Election of Directors
  6. Appointment of an auditor for 2021-22
  7. Strategic planning

No further items can be considered at the AGM.

Agenda papers will be available on the website (link) by 8 November 2021.

Election of directors

Nominations for the position of Director may be emailed from a financial full member to no later than 5pm on Sunday 7 November. A financial full member is an organic operator who does not have prior year membership fees outstanding.

The email should include carbon copies (CC:) of the person being nominated for director and the financial full member seconding the nomination. The inclusion of these people in the email will be taken as consent to the nomination. Nominations may also be made in person or by post.

Nominations must be made and seconded by a financial full member of OIA Ltd.

Directors do not need to be certified organic operators or members.

Performing the duties of a director of the peak body for the organic industry is a challenging and also rewarding opportunity to serve in an industry leadership role. The Board usually meets approximately 4-6 times annually, and directors may also take on additional tasks or serve on a committee. Most meetings are convened by teleconference, but the Board may meet in person several times a year. Directors are not remunerated.

If you would like further information about the role, please feel free to contact the Secretary, the Chair or any of the other directors.

The procedure for the election of directors

The AGM will first decide how many directors to appoint. The minimum is 7 and the maximum is 11.

Directors are elected for a term of 2 years. This year, there are 6 continuing directors. The remaining director positions will be declared vacant.

The continuing directors are Jacky Williams, Janie McClure, Julia Speight, Mark Anderson, Sam Statham and Susan Shelton.

No candidates will be accepted from the floor of the meeting.

If the number of candidates is less than or equal to the number of vacancies, then all candidates are duly elected as director.

If there are more candidates than the number of vacancies, the Company Secretary will conduct a preferences based secret ballot, assisted by two scrutineers.

Voting rights at the meeting

Each Full Member present is entitled to vote on any resolution put at any General Meeting and have one (1) vote. The Full Member may cast their vote either:

  • in person at a General Meeting; or
  • by Direct Vote.

Associates are entitled to be present but are not entitled to a vote at any General Meeting (or Annual General Meeting) of the Company.

To be financial, a member must have paid their previous year membership fees. While invoices for 2021-22 membership fees were provided in September, a member does not cease to be financial if they are not paid prior to the AGM.

Where Full Members are entitled to cast votes to any or all of the resolutions (including special resolutions) proposed to be considered at, and specified in the notice convening, a General Meeting, the Full Member may cast those votes by Direct Vote. A Direct Vote is not valid unless the Direct Vote is electronically submitted to the Secretary no later than 24 hours before the time of the General Meeting. A Member who casts a Direct Vote is entitled to attend a meeting. The Member is entitled to re-cast their vote on resolutions the subject of the Direct Vote at that meeting.

A poll may be demanded on any resolution at a meeting of Members, by any Full Member or by the Chair.

The Company does not permit proxy arrangements.


Mark Anderson

Company Secretary (Acting)

Organic Industries
Voice of Australia's organic industries